PM Bryan Roman Currently Available for Hire
Welcome to my Private Portfolio - PM Bryan Roman
This page is for private viewing only and is not intended for public marketing purposes. It provides a deeper look at select projects from my career, featuring photos, details, and the stories behind some of the most meaningful work I’ve had the privilege to lead.
My goal is simple: to continually improve, reduce risk, enhance profit margins, and deliver top-quality outcomes. I invite you to explore this collection, imagine what we could achieve together, and consider how my skills might serve your company.
I might just be the Project Manager you’re looking for.
All projects shown on this page were created in collaboration with and for other companies. Images and materials remain their property and are shared here for private review only.
Hollywood Wax Museum Lobby & Hollywood Theater Lobby 2024-2025
Initiation - Project Outline
Planning – Charting the Course
Planning – Charting the Course
This client approached Weber Group with the goal of refreshing their main attraction lobbies on Hollywood Boulevard to draw even more attention from the millions of visitors passing by each year. With a total budget nearing $5 million, the scope encompassed five distinct projects to be completed within a 6–7 month window. As a repeat client, I knew their standards were high and their design process could extend right up to the deadline, so there was immediate pressure to move them efficiently through the conceptual phase to protect installation timelines. After multiple design iterations and refinements, the vision was finalized, setting the stage for a series of custom productions to begin.
Planning – Charting the Course
Planning – Charting the Course
Planning – Charting the Course
Planning is one of my favorite phases, and this project promised to be a true challenge. Estimations are often generalized and not tailored for the project manager’s needs, so I always review and rework them to reflect how the project will actually roll out in production—ensuring more accurate margins and realistic outcomes. I also examine contract language closely to confirm payment terms and project requirements are clear and achievable. During this stage, subcontractors and fabrication partners are identified, RFQs are issued to secure competitive and controlled pricing, and work is awarded. With finances outlined, the team and I align on budget parameters and commit to staying within those boundaries throughout execution.
Execution – Doing the Work
Planning – Charting the Course
Monitoring & Controlling – Staying on Track
Regular schedule reviews with production teams are essential for gaining their insight and buy-in. Even with my own background in production, I recognize the value of their expertise in determining the most efficient methods and realistic timelines for completing tasks. Once these evaluations are complete, I establish the approved schedule and share it with all stakeholders, ensuring everyone can track progress and seamlessly transition to the next phase. With production drawings finalized, the work begins. I make routine visits to production shops—either in person or virtually, as budget and time allow—to inspect progress, verify quality, and keep the project moving forward.
Monitoring & Controlling – Staying on Track
Monitoring & Controlling – Staying on Track
Monitoring & Controlling – Staying on Track
With multiple disciplines and subcontractors involved, maintaining alignment came down to one key factor: enhanced communication. Weekly meetings were established to surface and resolve issues quickly, keeping the project on schedule. While onsite logistics were handled by the GC, our team was responsible for meeting critical documentation milestones to keep them on track. This required close coordination among a complex team to compile, verify, and submit accurate details on time. The project was monitored and managed using multiple software platforms, including Smartsheet, Autodesk, Excel, Outlook, OneDrive, and Miro—ensuring consistent oversight and up-to-date information across all stakeholders.
Closing – Wrapping It Up
Monitoring & Controlling – Staying on Track
Closing – Wrapping It Up
Onsite delays extended the project timeline, but I ensured that my company’s financial interests were fully protected. Logistics were challenging due to variable working hours for different teams, yet through strong relationship-building with all stakeholders, adjustments were agreed upon under acceptable terms. While there were rough spots along the way, quick response times to issues kept our installations on track. In the end, the client was extremely pleased with the results, and the success of this project has helped maintain them as a valued repeat client for years to come.
Lessons Learned
Monitoring & Controlling – Staying on Track
Closing – Wrapping It Up
I believe every project offers opportunities for improvement, even when aiming for the perfect outcome. In this case, aligning conceptual design ambitions with budget constraints proved to be a challenge. With so many parties involved—from the end client to subcontractors and fabrication partners—ensuring that everyone interpreted the details consistently required extra attention. At times, I needed to pause for clarification, find additional budget to meet expectations, or initiate change order discussions with the client.
The key takeaway here is to document a concise, written description of expectations before production begins—especially for projects involving interactive elements or content creation. This step helps ensure alignment across all stakeholders and prevents costly misinterpretations later in the process.
Playskool & Nerf Centers 2023-2024
Initiation - Project Outline
Planning – Charting the Course
Planning – Charting the Course
This long-term development involved multiple project fronts with Weber Group and brought together a vast network of stakeholders—including a design team in Singapore, a stateside ownership group, and trademark companies. With contracts in the $7M range already underway and an installation deadline of just eight months, the project moved forward quickly despite the initial scope of work needing greater clarity. My first priority was to confirm expectations, redefine the scope, and redraft budgets to align with reality. I also adapted our processes to meet the demands of senior stakeholders, ensuring their requirements were addressed from the start. Being entrusted with both projects was exciting, but it was clear there was a great deal to accomplish in a short amount of time.
Planning – Charting the Course
Planning – Charting the Course
Planning – Charting the Course
With so much work to deliver in such a short timeframe, my first step was to evaluate Weber Production’s current workloads and capacity. It quickly became clear that meeting the schedule would require outsourcing portions of the work to subcontractors. Our existing network was already at capacity, so I conducted a rapid but thorough search to identify and qualify new fabrication partners who could meet our standards. Once those partners were secured, my focus shifted to clarifying the designs enough to finalize budgets and award work. This proved challenging, as the designs continued to evolve beyond the approved budget. Operating as the fourth chair in the process made it a complex negotiation, but in most cases, I was successful in keeping the scope aligned with financial constraints.
Execution – Doing the Work
Planning – Charting the Course
Monitoring & Controlling – Staying on Track
Watching the projects come to life is always rewarding, and sharing that progress with the client adds to the excitement. To keep everything on track, I visited the various studios at key milestones to ensure we were meeting both schedule and quality expectations. Most visits were positive, but some revealed challenges caused by each studio’s competing workloads and shifting project priorities. By comparing their pace against the deadlines, I was able to identify potential delays, address concerns, and leave confident that teams were realigned with the end goal. This attention to detail helped prevent issues from impacting the installation plan and ensured a smoother execution overall.
Monitoring & Controlling – Staying on Track
Monitoring & Controlling – Staying on Track
Monitoring & Controlling – Staying on Track
With operations still developing at Weber Group, I built my own tools to keep everything organized—my tool of choice being Excel. I created a single file, which I called the ProBook, to monitor every aspect of the project except the production schedule. To keep the design partner fully informed, I shared budgets and schedules through Smartsheet, giving them real-time visibility into progress and enabling them to report accurately to the end client. Toward the end of the project, additional tools were onboarded, and we transitioned to using those platforms to complete final stages of the work.
Closing – Wrapping It Up
Monitoring & Controlling – Staying on Track
Closing – Wrapping It Up
Unfortunately, these projects were halted due to the end client’s financial issues. The Playskool project reached approximately 95% completion, including installation, before the client decided to stop work. The Nerf project was well underway, with most production at around 80% complete, but the onsite GC halted work due to nonpayment. This led to defaults on the contract, and Weber Group was ultimately dismissed from the project. The matter is currently under litigation, but through thorough documentation and diligent project management, I believe I helped position Weber Group for a favorable outcome. While Planet Playskool was eventually able to open, the Nerf project has not yet moved forward.
Lessons Learned
Monitoring & Controlling – Staying on Track
Closing – Wrapping It Up
This project offered several important takeaways, the most significant being the importance of thoroughly qualifying the client. While it’s uncertain whether this outcome could have been fully predicted, I believe a deeper vetting of certain ownership details might have revealed potential risks earlier. Unfortunately, challenges from the client’s other projects spilled over into this one, creating a domino effect that reversed years of company effort and resulted in losses. Anticipating possible issues, I took steps to protect our subcontractors by ensuring they were slightly overpaid for their progress—helping to minimize their financial impact if the projects failed to reach completion.
ICON 2023
Initiation - Project Outline
Planning – Charting the Course
Planning – Charting the Course
Written Description Pending
Planning – Charting the Course
Planning – Charting the Course
Planning – Charting the Course
Written Description Pending
Execution – Doing the Work
Planning – Charting the Course
Monitoring & Controlling – Staying on Track
Written Description Pending
Monitoring & Controlling – Staying on Track
Monitoring & Controlling – Staying on Track
Monitoring & Controlling – Staying on Track
Written Description Pending
Closing – Wrapping It Up
Monitoring & Controlling – Staying on Track
Closing – Wrapping It Up
Written Description Pending
Lessons Learned
Monitoring & Controlling – Staying on Track
Closing – Wrapping It Up
Written Description Pending
Castle of Chaos 2023
Initiation - Project Outline
Planning – Charting the Course
Planning – Charting the Course
Written Description Pending
Planning – Charting the Course
Planning – Charting the Course
Planning – Charting the Course
Written Description Pending
Execution – Doing the Work
Planning – Charting the Course
Monitoring & Controlling – Staying on Track
Written Description Pending
Monitoring & Controlling – Staying on Track
Monitoring & Controlling – Staying on Track
Monitoring & Controlling – Staying on Track
Written Description Pending
Closing – Wrapping It Up
Monitoring & Controlling – Staying on Track
Closing – Wrapping It Up
Written Description Pending
Lessons Learned
Monitoring & Controlling – Staying on Track
Closing – Wrapping It Up
Written Description Pending
Give Kids the World "Matthew’s Boundless Playland" 2008
Initiation - Project Outline
Planning – Charting the Course
Planning – Charting the Course
Written Description Pending
Planning – Charting the Course
Planning – Charting the Course
Planning – Charting the Course
Written Description Pending
Execution – Doing the Work
Planning – Charting the Course
Monitoring & Controlling – Staying on Track
Written Description Pending
Monitoring & Controlling – Staying on Track
Monitoring & Controlling – Staying on Track
Monitoring & Controlling – Staying on Track
Written Description Pending
Closing – Wrapping It Up
Monitoring & Controlling – Staying on Track
Closing – Wrapping It Up
Written Description Pending
Lessons Learned
Monitoring & Controlling – Staying on Track
Closing – Wrapping It Up
Written Description Pending